Sales Tax & Exemption Certificates
Like most companies that ship nationwide, Consolidated Label Co. is required to collect and remit sales tax in states where our sales pass that state’s economic nexus thresholds. If your order ships to one of the states listed below, sales tax is added at checkout — unless we have valid exemption documentation on file for your account.
If your business is exempt by statute, or you buy from us for resale, you can send us a certificate and we’ll update your account so tax stops being applied.
Our seller details are already filled in.
The forms below already name Consolidated Label Co. as the seller, so you only need to complete your own details. If a form asks you to enter the seller yourself, use:
Consolidated Label Co.
2001 E Lake Mary Blvd
Sanford, FL 32773
On this page
This page is a convenience reference for our customers. State rules and forms change — for the current version of any form, or for answers specific to your business, contact your state’s department of revenue or your tax advisor.
How to submit an exemption
If your business or organization is exempt by statute — government, nonprofit, military, educational — or you are purchasing for resale, here is the process:
- Find your state below and download the certificate it accepts.
- Complete your own details, then sign and date it. Our seller information is already on the form.
- Email it to taxcert@consolidatedlabel.com, including your company name and customer number.
We’ll review it and confirm by email, typically within one business day.
Send a certificate for every state you ship into — not just the state your business is located in. For example, if your company is in Florida but your orders ship to Pennsylvania and New York, we need a Pennsylvania certificate and a New York certificate, each showing your state tax ID or FEIN.
Buying as a U.S. federal agency? You do not need a state certificate — see U.S. government purchases.
Questions about any of this? Email us at taxcert@consolidatedlabel.com and we’ll help you sort out which form you need.
What is a resale certificate, and who can use one?
A resale certificate lets a business that is registered for sales and use tax buy goods without paying sales tax on them — provided those goods will be resold, either as they are or as a component of something else the business sells.
It does not cover what a business buys to use itself. As a rule of thumb: labels you apply to product you sell are generally resale; labels for your own internal use generally are not.
States where we collect sales tax
Jump to your state and use one of the certificates listed under it. Many states accept the Uniform Sales & Use Tax Resale Certificate (Multijurisdiction) (PDF) or the Streamlined Sales Tax Agreement Certificate of Exemption (PDF), but several do not — please don’t send us a certificate that isn’t listed for your state, and note that the Uniform certificate covers purchases for resale only, not other statutory exemptions.
- Alabama (AL)
- Arizona (AZ)
- Arkansas (AR)
- California (CA)
- Colorado (CO)
- Connecticut (CT)
- District of Columbia (DC)
- Florida (FL)
- Georgia (GA)
- Hawaii (HI)
- Idaho (ID)
- Illinois (IL)
- Indiana (IN)
- Iowa (IA)
- Kansas (KS)
- Kentucky (KY)
- Louisiana (LA)
- Maine (ME)
- Maryland (MD)
- Massachusetts (MA)
- Michigan (MI)
- Minnesota (MN)
- Mississippi (MS)
- Missouri (MO)
- Nebraska (NE)
- Nevada (NV)
- New Jersey (NJ)
- New Mexico (NM)
- New York (NY)
- North Carolina (NC)
- North Dakota (ND)
- Ohio (OH)
- Oklahoma (OK)
- Pennsylvania (PA)
- Rhode Island (RI)
- South Carolina (SC)
- South Dakota (SD)
- Tennessee (TN)
- Texas (TX)
- Utah (UT)
- Vermont (VT)
- Virginia (VA)
- Washington (WA)
- West Virginia (WV)
- Wisconsin (WI)
- Wyoming (WY)
Alabama (AL)
Arizona (AZ)
Arkansas (AR)
California (CA)
Colorado (CO)
Connecticut (CT)
Use the Connecticut resale certificate if you are buying for resale, CERT-119 if you are a qualifying exempt organization, or CERT-113 if you are a nonprofit hospital, nursing home, rest home, or residential care home. Connecticut accepts the Uniform certificate for resale purchases only, never as a general exemption certificate.
- Connecticut Sales & Use Tax Resale Certificate (PDF)
- Connecticut CERT-119, Purchases by a Qualifying Exempt Organization (PDF)
- Connecticut CERT-113, Purchases by Certain Hospitals, Nonprofit Nursing Homes, Rest Homes, or Residential Care Homes (PDF)
- Uniform Sales & Use Tax Resale Certificate (Multijurisdiction) (PDF)
District of Columbia (DC)
The District does not accept multi-state certificates. Please use Form OTR-368.
Florida (FL)
Already registered in Florida? You can print your Annual Resale Certificate directly from the Florida Department of Revenue. Shipping out of the country through a freight forwarder? See claiming exemption with a freight forwarder.
Georgia (GA)
Hawaii (HI)
Hawaii requires resellers to hold a Hawaii General Excise (GE) license, and Form G-17 asks for that number. A certificate from another state will not be accepted on its own.
Idaho (ID)
Idaho accepts an out-of-state reseller’s home-state permit number on Form ST-101.
Illinois (IL)
Indiana (IN)
Iowa (IA)
Kansas (KS)
Kentucky (KY)
Louisiana (LA)
Louisiana issues resale certificates directly, and they must be renewed every year. If you are registered with the Louisiana Department of Revenue, download your current certificate from LaTAP and send it to us. Louisiana does not accept multi-state or out-of-state resale certificates.
Maine (ME)
Maine Revenue Services issues Resale Certificates directly to registered retailers reporting $3,000 or more in annual gross sales, and Maine will not accept another state’s resale certificate. If Maine issued you one, send us that. Otherwise the Uniform certificate is accepted.
Maryland (MD)
Maryland requires resellers to be registered in Maryland, and the certificate you send us must include all three of the following: a signed statement that the purchase is intended for resale, your name and address, and your Maryland sales and use tax registration number.
Massachusetts (MA)
Use ST-4 to buy for resale, or ST-5 if your organization is exempt by statute. A 501(c)(3) purchaser must also attach a copy of its Form ST-2.
Michigan (MI)
Minnesota (MN)
Mississippi (MS)
Mississippi does not accept blanket or multi-state exemption certificates. Instead, send us a copy of your Mississippi-issued documentation — a Sales Tax or Seller’s Use Tax Permit, a Material Purchase Certificate, a Direct Pay Permit, or a letter ruling from the Mississippi Department of Revenue.
Missouri (MO)
Nebraska (NE)
Nevada (NV)
New Jersey (NJ)
Use ST-3 to buy for resale, or ST-4 if your purchase qualifies for a statutory exempt use.
New Mexico (NM)
If your business is registered in New Mexico you need a Nontaxable Transaction Certificate (NTTC) from the Taxation and Revenue Department, issued through your TAP account. The Uniform certificate is accepted only from buyers who are not required to register in New Mexico.
New York (NY)
New York does not accept exemption or resale certificates issued by other states. Use ST-120 to buy for resale, or ST-121 for a statutory exempt use.
North Carolina (NC)
North Carolina uses the Streamlined multi-state exemption certificate.
North Dakota (ND)
Ohio (OH)
If you order from us more than once, use the blanket certificate (STEC B) — the unit certificate (STEC U) covers a single purchase only.
Oklahoma (OK)
Pennsylvania (PA)
Rhode Island (RI)
South Carolina (SC)
South Dakota (SD)
Tennessee (TN)
Texas (TX)
Utah (UT)
Vermont (VT)
Virginia (VA)
Virginia requires its own ST-10 and does not accept multi-state certificates.
Washington (WA)
If your business is registered in Washington you need a Reseller Permit from the Department of Revenue — Washington does not accept a self-completed resale certificate from a registered business. If you are not registered in Washington, the Streamlined or Uniform certificate is accepted.
West Virginia (WV)
West Virginia uses the Streamlined multi-state exemption certificate.
Wisconsin (WI)
Wisconsin accepts Form S-211 or its Streamlined version, S-211-SST.
U.S. government purchases (Standard Form 1094)
When a federal agency buys for the exclusive use of the United States government, the purchase is exempt from state and local sales tax and no state certificate is needed. Instead, the ordering agency completes Standard Form 1094, U.S. Tax Exemption Certificate, and sends it to us with the order.
Our vendor details are already on the form. Your agency fills in the department, the item and amount, the purchase or contract number, and the purchaser’s signature, title, and address.
Paying with a GSA SmartPay card? The exemption applies when the account is centrally billed — that is, paid directly by the government. Cards billed to the individual cardholder are treated as personal purchases in most states and are taxable. If you’re not sure which you hold, check with your agency’s program coordinator.
State, county, and municipal government agencies are not covered by SF-1094 — please use the certificate listed under your state above.
Claiming exemption with a freight forwarder in FL
A sale made to a company for export outside the United States is generally not subject to sales tax. For the exemption to apply, delivery must not be made to the purchaser inside the United States — we have to deliver either directly outside the country or to a qualified export agent. Keep copies of the export documentation from your agent; that is what substantiates the exemption. (Source: Sales Tax Institute)
Records that document an export sale include:
- USPS parcel post receipts, with documentation identifying the property and destination
- Common carrier receipts, bills of lading, or similar proof of the delivery destination
- An export declaration
- Receipts from a licensed customs broker
- Proof of export signed by a customs officer
Who counts as a nonresident dealer? Anyone who does not hold a valid Florida sales tax certificate of registration, and who is authorized in another state or country to sell tangible personal property there.
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Testimonials
I’ve been ordering labels from Consolidated for over 15 years and they are great. Quality labels and great customer service. I’ve had the same sales rep since the beginning and she’s the best!
~ Shelli
Century Systems
I wanted to tell you how great these labels look! They exceeded my expectations, and I’m very pleased with the quality and feel.
Eric
ELM Video Technology, Inc.
Thank you guys. I had some trouble with the labels from another company but you guys did it right the first time.
Alex W.
Superior Cleanse
Your customer service rep worked with me to find the exact substrate I was looking for and managed the project seamlessly from start to finish. The online tool for proofing and ordering is also fantastic. I will definitely use you guys again in the future.
Daren G.
One of the most efficient customer service representatives I have ever had the pleasure of working with…Thank you again, and great job!
Mike B.
CAP Carpet Inc.